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JCI Training Policy

JCI Training Policy

The JCI Training Online System – Important Guide to Trainers

In the past trainers submit hardcopies and documentations of trainings conducted to JCI in order for one to get his certification. Started in 2007 an Online System was put into place to serve the needs of trainers as well as participants of JCI Official Courses.

JCI Prime graduates prior to the year 2007 must request for JCI WEBSITE SIGN-IN NAME with TRAINER STATUS. To get your respective SIGN-IN to www.jci.cc simply email training@jci.cc and indicate the following:

1. Full Name
2. Country and Local Organization (Chapter)
3. Certification Level
4. Date of Birthday
5. Year of Prime Course
6. Head Coach/Trainer of Prime Course

Include your national organization with your email request to JCI using this email address jciphilippines@gmail.com in order for us to properly monitor it and assist you for any concerns.

Once you get your sign-in name, use this to access the resources and facilities for you to log your training hours and to organize JCI Official Courses.

Quick Easy Step to Use the Website

1. Go to JCI Training
2. Click on My JCI Training
3. On the right side, you must be able to see you level “Your JCI Certified Trainer Level is” either JCI Prime, JCI Trainer, CLT or CNT
4. Click on My Trainer Status tab as this is where you will log your training hours
5. On the bottom portion you will find a window where you will input the following:
   1. Name of Training
   2. Country
   3. Chapter
   4. Number of Hours
   5. Date
6. Click Add Hours
7. You will see your training listed in the file.
8. For any guidance and queries, you may inquire to training@jci.cc and jciphilippines@gmail.com

Online JCI Courses and Registrations:
Guidelines  from JCI website – www.jci.cc

Starting in 2007, all JCI Official Courses must be placed online and all registrations must be received online so the information is logged in the trainers’ and participants’ database. All course participants must register online. When they graduate, course attendance will be added to the person’s database. Attendance to the course is needed to become JCI Assistant Trainer for that course. Those not registered online can’t be added manually to the database.

JCI Head Trainers must enforce these rules by not conducting any course that is not online and ensuring that the rules regarding image and corporate identity are strictly followed. The JCI Training expects all Head Trainers to follow these rules and see that they are also followed by Assistant Trainers.

Manuals and Handouts

JCI is focusing on its Corporate Identity and its image among JCI members and the community at large. Therefore, it is important that rules be observed when using JCI official manuals and courses.

The reproduction of the course material (if allowed, for free courses), must adhere to the following rules:

1.     Content. The content of course materials (Participants’ Manual) may not be changed. If any other item is added or the course is adapted to fit local priorities or needs, the new material must be presented separately from JCI’s Manual.

2.     Appearance. The course material must be printed in the original way, without changes on the layout.

3.     Local Organization Name or Logo. The organizers may place the course manuals in a kit or a bag with other promotional or academic course material, but no name or logo may be added to the design of the manuals.

4.     Sponsors. No sponsor’s logo or name may be added to the design. A separate flyer may be handed out if necessary.

Trainers’ Guide and Slides

JCI will make the Trainers’ Guide available online for qualified Trainers. In the event of changes, JCI will make them available online for Certified Trainers.

All course slides are password protected and must be saved and opened as “read-only.” No changes or other slides must be shown unless they are illustrations and follow the standard JCI templates.

Promotional Material

If the course has an official flyer, brochure and poster, no other material can be used to promote the course. If there is no promotional material available, the production of such material must follow the JCI Corporate Identity rules.

Course Content

1.     It is the JCI Head Trainer’s responsibility to ensure the JCI course is conducted as designed in the Trainers Guide, without changes or deletions. If Trainers have recommendations on how to enhance the course, they must submit them to the JCI Training Certification Commission. If approved, they will be allowed in the course content.

2.     Trainers may also add their own experience to enhance the course, but they must not change the content of the course.

3.     In doubt, please consult training@jci.cc

How To Organize a JCI Official Courses

First step: Select a Head Trainer

All JCI courses will now be organized online. Any person, local organization or national organization may organize a course online and receive registrations if the invited Head Trainers accept to conduct the course and become responsible for it. Before going online and opening a course, select the Head Trainer from the Trainers Directory. When you select the course, you’ll see all Certified Trainers (HT = Head Trainer and AT = Assistant Trainer). We recommend that you contact the trainer before starting to place the course online. After the trainers level, there is a small envelope icon where you can send an email to a trainer with your offer and invitation.

The system does not allow you to select two Head Trainers. You must select one Head Trainer and as many Assistant Trainers as you wish.

Second step: Place the course online

Just follow these easy steps:

Access JCI’s website www.jci.cc Click on JCI Training and then click on “To organize a JCI Official Course online” Drop box 1 (Course): Select the course you wish to organize Drop box 2 (Language): Select the course language. The language you select here is the one that will show on the course name online. Drop box 3 and 4 (Head Trainer’s Country): Choose the trainer you want to invite as Head Trainer. You can either select by the Head Trainer’s Country or Name. Drop Box 5: Select the trainer. Drop box 6: Determine the maximum number of registrations you will allow. When that number is reached, the system will automatically close registrations. You can change that number any time. Drop Box 7 and 8: Indicate the dates of the course. If it is a one day course, repeat the same date in both boxes. Drop box 9: Decide when you want to close registrations. Drop box 10: Write the time the course will start. Drop box 11 (Other email to receive registrations): You can place other emails that should receive copies of the online registrations. Drop box 12 (Venue Name): Indicate the name of the venue where the course will be held. Drop box 13 (Address): Specify the address of the venue so participants can easy find it on the day of the course. Drop box 14: City in which the course will be held. Drop box 15: Country in which the course will be held. Drop box 16: Name of the organization organizing the course. Be short here. This will show up on the course name. Drop box 17: Name of the national organization through which the course is being organized. Drop box 18 and 19: Specify the total fee you will charge each participant and the type of currency. Drop box 20: Explain what is included in the registration fee. Drop box 21: Payment method. You must select “Other.” Drop box 22: Describe acceptable methods of payment. (Bank account, address to send check, etc). Drop box 23: Click here if you accept onsite payments. Drop box 24 to 29: These boxes will be visible only to the Head Trainer. Their purpose is to register the agreement with the Head Trainer. Click on “SAVE.”

Third step: Invite the trainers
After saving the course, you will need to send the invitation to the Trainers. If you don’t send it right away, the course will stay on a stand by status and you can retrieve it later.

If you have the assistant Trainers selected, you can add them to the course.

After that, select “Send Invitation to Trainers” and a new window will open. You may send the invitation to the Head Trainer and Assistant Trainers separately.

The invitation will include the link to access the course. He or she may accept the invitation. Unless the Head Trainer accepts the invitation, the course will go no further. Without the acceptance from the Head Trainer, the course cannot go online.

If the invited trainers fail to respond, it may be because they have an incorrect email in the database or don’t have the correct password. In either case, the JCI Training Administrator, training@jci.cc, must be contacted.

Fourth step: Open the course

Once the Head Trainer accepts, you will receive an email informing you that the Head Trainer has accepted the course and you may then open the course for registrations.
Every time someone registers, you, the Trainers and everyone whose email you added to the form, will receive an email. You may check registrations anytime.

If you need assistance, contact the JCI Training Administrator at training@jci.cc.

For complete guide, please follow the link below:

http://www.jci.cc/university/en/onlinejcicoursesandregistrations/howtoorganizeanyjcicourseonline